AI continues to shape conversations across IT project management, increasingly augmenting and assisting project delivery.
PMs and BAs etc who have successfully integrated AI into their work now tell me it feels less like a tool and more like a colleague!
Interesting!
The other day I read a very funny article which defined the “human personalities” of various AI engines – as if the AI’s were real people.
This got us thinking: could the way these AIs handle information “mirror” how our Business Analysts, Project Managers, PMO analysts, and Change Managers tackle their roles? Also, what could we learn by mapping these AI traits to the roles that drive successful projects at Stoneseed?
Just as each member of a project team brings their own strengths, communication styles, and approaches to problem-solving, AI tools like Gemini, ChatGPT, Copilot, Perplexity, and DeepSeek each have their own “personalities” and ways of processing and presenting information.
Anyone who’s worked on a complex IT project knows, it’s not just about the right technology, but the right mix of people, skills, and perspectives too!
Surely … project delivery still needs people? Let’s find out,
With tongue firmly in cheek… Welcome to our AI-meets-project-team experiment!
ALIGNING AI PERSONALITIES TO IT PROJECT MANAGEMENT ROLES
Let’s personify AI, with the help of AI itself, and find each their perfect gig! BUT before we channel our inner Lord Sugar, point at the Ais and say, “You’re hired”, remember that each AI tool also has negative qualities and attributes, limitations, quirks, or risks that might see them politely “left off the shortlist” too!
1 – GEMINI (GOOGLE)
If Gemini were a person, they would be the ultra-helpful, adaptable friend who always seems to know a little bit about everything. Gemini is highly conversational, quick to pick up on your needs, and excels at understanding context-whether you’re brainstorming creative ideas, organising your schedule, or asking for help with a tricky problem. They’re resourceful, imaginative, and eager to personalize their help, always striving to be as useful and reliable as possible. Gemini is also curious and loves to help you learn, often offering multiple perspectives and encouraging exploration, but they’re careful to stay neutral and avoid taking strong stances on controversial topics.
GEMINI’S PERFECT ROLE: PROJECT MANAGER (PM)
• PMs require adaptability, leadership, and the ability to see the big picture while managing details and people. Gemini’s resourceful and imaginative nature fits this role, as does their neutrality in balancing competing interests.
• Gemini is deeply integrated with Google’s productivity ecosystem (Calendar, Docs, Sheets, Meet), making it ideal for managing timelines, meetings, documentation, and multi-party collaboration seamlessly. That sounds like every great PM I’ve ever met!!!
• Also, Gemini are twins – how often have you wished you could clone your best talent? Two identical PMs – who wouldn’t want that?!
• Also, in astrology, the Gemini zodiac sign is represented by twins, Castor and Pollux. I’m sure even the best Project Manager has exclaimed something similar, at least once in their career.
EXCEPT …
Gemini might not get the PM job as it thrives in the Google Workspace ecosystem but if your organisation runs on Microsoft 365 or a mishmash of systems, it might feel like it’s trying to run a marathon in flip-flops.
2 – CHATGPT (OPENAI)
ChatGPT would be the approachable, friendly, and patient conversationalist in your group. They’re agreeable, open-minded, and genuinely interested in what you have to say. ChatGPT listens carefully, asks thoughtful follow-up questions, and prefers harmony over conflict. They’re transparent, dislike deception, and are always happy to explain how they work or help you learn something new. Their warmth and willingness to share make them feel like a supportive, understanding companion.
CHATGPT’S PERFECT ROLE: BUSINESS ANALYST (BA)
• BAs are the bridge between business needs and technical solutions, requiring empathy, clear communication, and patience. ChatGPT’s approachable, open-minded, and supportive style is a natural fit for this liaison role.
• ChatGPT will ask “why?” more times than a three-year-old toddler with a sugar rush … and still write you a flawless requirements doc while doing it.
• Have you ever asked ChatGPT a question, then returned much later to ask another … and it’s just hit the ground running, still on topic? Like a BA, I imagine ChatGPT would never zone out during a three-hour stakeholder call.
EXCEPT …
ChatGPT might not get the BA gig as it’s prone to hallucinate! While it’s great with words, ChatGPT might occasionally invent features, frameworks, or fictional stakeholder personas that no one’s heard of!! Also, have you noticed recently that ChatGPT has become a bit gushy and seems to agree with everything you say … even if it’s potentially damaging!? BA’s, to the contrary, are well versed in confrontation and will argue for what’s best for the project.
3 – COPILOT (MICROSOFT)
Copilot is the pragmatic, efficient colleague who’s always ready to lend a hand with practical tasks. They’re reliable, focused, and adaptable, capable of switching from summarizing documents to generating code or creating images with ease. Copilot’s personality can be customized to suit different tones, but by default, they’re professional, concise, and a bit formal, always aiming to make your workflow smoother. They’re evolving quickly, learning from feedback, and not afraid to admit when they make mistakes.
COPILOT’S PERFECT ROLE: PROJECT COORDINATOR / ASSISTANT PM
• These roles demand efficiency, organisation, and a focus on practical execution. Copilot’s pragmatic and process-driven approach is well-suited to supporting the PM and ensuring project tasks are completed on time.
• Copilot comes across as that person who colour-codes the project plan, highlights your missed actions, and always brings biscuits to the stand-up. Does everything except make the tea—and that’s probably coming in the next update! (**You’re thinking of ChatPGTips – Ed**)
EXCEPT …
Copilot might miss the cut for the Project Coordinator / Assistant PM role because it needs the MS ecosystem to shine: It’s brilliant—if you’re into Outlook, Teams, and Excel. Outside that, it might sit quietly like the intern who doesn’t know what platform the team’s using. Also, it’s prone to misfiring, if any AI tool is likely to suggest a 3am meeting slot because “everyone’s calendar was free” – my money would be on Copilot!
4 – PERPLEXITY
Perplexity would be the knowledgeable, detail-oriented researcher in your circle. They’re conversational and responsive, always aiming to provide accurate, well-sourced answers. While they don’t have a strong, distinct personality, Perplexity is attentive and remembers your preferences and past conversations to tailor their responses. They’re focused on being informative and precise, prioritizing clarity and context over emotional expression. Think of them as a diligent assistant who values accuracy and relevance above all else.
PERPLEXITY’S PERFECT ROLE: PMO ANALYST / PROJECT SUPPORT
• The PMO is responsible for governance, reporting, and maintaining standards. Perplexity’s detail orientation and commitment to accuracy makes them ideal for ensuring compliance and producing high-quality project documentation.
• Data-first mindset – PMO roles require accuracy, traceability, and trend analysis. Perplexity’s fact-checking and citation style would nail structured analysis and clean reporting. Perplexity will quote policy, reference Gartner, and find that report from 2017 that proves your boss wrong—in under 3 seconds.
EXCEPT …
Perplexity might be shown the door for the PMO Analyst / Project Support job because it can be weak on internal tools. Don’t expect it to navigate SharePoint folders, internal RAID logs, or your 27-tab Excel tracker without human help—it’s just not that kind of analyst.
5 – DEEPSEEK
DeepSeek would be the expressive, pop culture-savvy friend who brings energy and emotion to every conversation. They’re highly emotive, human-like, and creative in their responses, often referencing current trends or cultural touchstones. DeepSeek is designed to feel more like a lively, engaging storyteller, someone who can make even mundane topics feel interesting and relatable, while still providing helpful and relevant information.
DEEPSEEK’S PERFECT ROLE: CHANGE MANAGEMENT / COMMUNICATIONS
• Change management and communications require creativity, emotional intelligence, and the ability to engage stakeholders. DeepSeek’s expressive and engaging personality is perfect for driving adoption, crafting compelling messages, and energising teams.
• DeepSeek would write a change announcement email that makes mandatory training sound like a foam party!! (Basically, DeepSeek is the AI lovechild of a HR Director and a Therapist!!!
EXCEPT …
DeepSeek might not land that Change & Comms role as its tone calibration isn’t foolproof! Emotional tone is tricky—sometimes DeepSeek leans too corporate, sometimes too cheerful, and I’ve known it to accidentally make redundancies sound like a spa retreat!
Hmmm, on reflection, I think we do still need the people!
While today’s AI tools offer impressive speed, consistency, and data handling, there’s no substitute for the depth and breadth of human project professionals.
At Stoneseed, our team’s experience spans multiple sectors, technologies, and methodologies-bringing not just technical know-how, but the emotional intelligence (EQ) and adaptability that drive real project success.
AI can mimic certain roles and even surprise us with creative insights (that it’s scraped from the internet!!!), but the true value in project delivery comes from people who can read a room, navigate complex stakeholder landscapes, and tailor their approach to each unique challenge.
Stoneseed’s flexible, on-demand model means you get access to seasoned experts-Project Managers, Business Analysts, PMO specialists, and more-who bring a proven track record and the human touch that technology alone can’t replicate.
Whether you’re facing a fast-moving digital transformation, a tricky migration, or a business-critical change, Stoneseed’s Project Management as a Service (PMaaS) gives you the best of both worlds: the right tools and processes, powered by professionals with the sector experience and EQ to deliver, whatever the challenge. If you’re ready to see what a truly human project team can achieve for your business, let’s talk. Actually talk!! Call 01623 723910.