How to Navigate When Under a Time Crunch

Must read

Embrace the change: Getting to grips with new IT systems

New IT systems for a growing business can be an exciting prospect and deliver many benefits, but how do you convince employees to embrace...

5 Skills Needed To Drive Future Projects

Why do projects fail? It's a question that invites a lot of interest and significant statistics. And there are no wrong answers here. Skills shortages...

Does a Project Manager Need PM Qualifications?

What makes a successful project manager is a combination of their academic abilities, experience and skills, both "soft" and "hard" skills i.e. communication skills...

It’s good to talk but difficult to communicate

One of the insights from this year’s AXELOS PPM benchmark report was that poor communication continues to be the biggest challenge hampering projects and...

Even if you’re the kind of employee who plans everything out ahead of time and always gets project done before deadlines, there will come a time  when you’re under the gun with a mountain of work and too little time. Because this can be stressful, and therefore a detriment to getting that said work done, it’s best to have a game plan in mind so that you’re prepared when you find yourself in a major time crunch at work. Here’s how.

Digital Tools

These should be a part of streamlining your everyday work processes, but will especially help out when you’re under a major time crunch. These project management tools simplify the normally tedious processes by offering document management, task management, and collaboration features to make you and your work more efficient. A tool like  RAG status reporting is especially helpful when you’re short on time since it gives a clear overview of the project steps for you, and timely updates for your supervisors or anyone with whom you’re collaborating.


Take inventory and triage

Write a list of everything you need to get done and order the items in descending priority so you know exactly what order to go in. Be realistic about what can actually be done versus what must be done, no matter how long it takes you.


Ask questions as you go along–does this article need an accompanying infographic designed now, or can you use a stock placeholder in the meantime while you continue on to more important tasks on your list? Be practical about what can be cut or even simply filled in next week, tomorrow, etc. If you’re a visual learner especially, set up the kanban system of organization to give a bird’s eye glance to your project timeline.


Don’t forget the basics

It’s not just an old wives’ tale. Lack of sleep actually makes you slower and less productive, according to a recent study. So even if you’re under a major deadline, pulling an all-nighter to finish the job isn’t going to do you any favors—it might actually hurt your work by causing errors and oversights. While you’re at it, make sure not to ignore the other important factors that keep you at prime productivity, like short breaks every hour, a full and healthy meal (no, Red Bulls don’t count), and doing some exercises as simple as stretching and short walks to keep your blood circulation regular.

Ask for help

If you’re part of a team at work, you’re all in this together. That’s why asking for assistance to complete a project before deadline (as long as you don’t take advantage of this) can benefit everyone. Rely on your team members to pitch in with some of the smaller tasks and where they can best lend their expertise. This will free you up to tackle the bigger and more time-consuming aspects of your project, and you won’t be sweating the small stuff nearly as much.

For next time, remember that time is an invaluable commodity. If you’re a procrastinator, look to project management tools and even time tracking software to keep you on task and constantly motivated.

Taylor McKinney is a Marketing Specialist at TrustRadius, which has become the most trusted website for B2B software reviews. When she is not writing about the latest tools and small business trends she is enjoying Austin’s beautiful scenery with her family.

- Advertisement -

More articles


Please enter your comment!
Please enter your name here

This site uses Akismet to reduce spam. Learn how your comment data is processed.

- Advertisement -

Latest article

Project Accelerator Website Has a Makeover

I have been running this project management news website for over 10 years now, the domain was registered in 2008. Today we...

Project Management Strategies Every Tech Leader Can Use

As a tech leader, you're responsible for leading a development team. Thus you're in control of all the technology deliverables that contribute...

Parallel LIVE! Part 2. APM Project Roles in the 7th Edition of the APM BoK

This week Parallel's Matt Bolton and Jan Underdown discussed the roles in the 7th edition of the Body of Knowlege from the...

Parallel LIVE Again

So this week, we did our second live stream. This time John Bolton and I discussed linear, iterative and hybrid lifecycles. It's...

How Are Tech Solutions Improving Project Management?

The professional environment for a modern project manager is a diverse, multi-disciplined landscape. This complex fusion of information maintenance, personnel leadership, cost...