Project Management Software For More Than Just The Schedule

Must read

IT Project Teams are STILL driving competitive advantage

IT Projects are perfectly placed to shape the future of business as we emerge from this pandemic Businesses need to be leaner and more innovative. It’s time for IT Project teams to say, “Hold our coffee, watch us do our thing” – this is our moment.

Embrace the change: Getting to grips with new IT systems

New IT systems for a growing business can be an exciting prospect and deliver many benefits, but how do you convince employees to embrace...

5 Skills Needed To Drive Future Projects

Why do projects fail? It's a question that invites a lot of interest and significant statistics. And there are no wrong answers here. Skills shortages...

Does a Project Manager Need PM Qualifications?

What makes a successful project manager is a combination of their academic abilities, experience and skills, both "soft" and "hard" skills i.e. communication skills...
Neville Turbit has had over 20 years experience as a Project Management and IT consultant and almost an equal time working in Business. He is the principal of Project Perfect, a Project Management organisation based in Sydney, Australia that specialises in helping companies put in place the "Project Infrastructure" to better manage projects.

What comes to mind when you say project management software?  Typically Microsoft Project.  Maybe something like Primavera or another scheduling package but creating the schedule is only part of what a project management tool needs to do. Project management is not just about managing the schedule.  Here are some other functions that you need to automate.


  • Risk Management.  Logging risks and managing mitigation actions.
  • Issue Management.  Setting up an issue log and managing actions to resolve the issues.
  • Meetings.  Producing agendas for meetings and generating minutes.  Recording and managing action items from meetings.
  • Budget and Expenditure.  Setting a budget and managing expenditure against the budget.
  • Timesheets.  Recording time spent on projects.
  • Roles and Responsibilities.  Setting up responsibilities for each role in the project.
  • Benefits.  Documenting benefits and creating action items to validate benefit delivery.
  • Quality Assurance.  Recording quality events and creating action items to rectify quality defects.
  • Document Management.  Managing all the documentation associated with the project including the different versions.
  • Glossary.  Keeping a glossary of project terminology.


You may have noticed a theme through all the functions above – the inclusion of “Action Items”.  There are action items associated with risks, issues, meetings, benefits and quality assurance.  Rather than have a separate list for each, it makes sense for the project manager to manage them all as a consolidated list of action items.

So if you look at project management tools, you usually find one tool to manage the schedule and a mix of spreadsheets, lists, home built tools, and even post it notes.  What if you could have a single project management tool to manage the schedule and all the items above?  Project Administrator is one such piece of project management software available from Project Perfect.  It has been sold in over 50 countries and has tens of thousands of users. Clients who have purchased it range from the US Army to contract project managers who take it from one assignment to the next.

The software is based on Microsoft Access so is easy to use and to install.  You can be up and running in a quarter of an hour and it can support multiple users over a LAN.  Take a look at it yourself by downloading a trial version from


- Advertisement -

More articles



Please enter your comment!
Please enter your name here

This site uses Akismet to reduce spam. Learn how your comment data is processed.

- Advertisement -

Latest article

Project Management Lessons learnt from Covid Holiday Disruption

The very definition of Holiday (Noun - an extended period of leisure and recreation, especially one spent away from home or in travelling), is an entirely flexible parameter to work within, so how do we adapt? And what Project Management lessons are to be learnt from this summer?

Project management for the ‘new normal’

We live in strange times. Who would have thought last year that 2020 would be the year of Covid-19, the year of...

Long-Term Strategies To Help Manage Your Team Remotely

The world has changed profoundly since COVID-19. No one saw a global pandemic coming but now isn’t the time to panic. Instead,...

10 Steps for Planning and Implementing a Successful Branding Project

Your brand is perhaps your most valuable asset. It defines your organisation’s reputation and visibility in the market. The strength of your...

4 Ways AI is Transforming How We Manage Projects

Project management is more than a simple planning of phases. It is an extremely dynamic function. Companies hire project managers to provide...