Friday, May 24, 2024

The latest news from the world of project management

How to fail well...

Failure Is the new success. Here are five ways that you can embrace...

5 Skills Needed To...

Why do projects fail? It's a question that invites a lot of interest and...

Embrace the change: Getting...

New IT systems for a growing business can be an exciting prospect and...

Does a Project Manager...

What makes a successful project manager is a combination of their academic abilities,...
HomeProgramme ManagementHow to Suffer...

How to Suffer Successfully

How to Suffer Successfully, is the title of chapter four in Alain de Botton’s first book of philosophy, How Proust Can Change Your Life. The same idea is the theme of The Adversity Paradox by J. Barry Griswell and Bob Jennings.

The Adversity Paradox is full of inspiring examples of people who have suffered major adversity and have used the experience to improve their capabilities and gone on to outstanding success. The knowledge they gained from overcoming obstacles has played such a crucial role in their success trajectories that they now consider adversity to be an invaluable friend.

De Botton takes a more philosophical view and recognises there are ‘bad sufferers’ and ‘good sufferers’. Bad sufferers learn nothing from their adversities and react to them by engaging defence mechanisms that compound the problem such as rage, delusion and arrogance. Successful sufferers, including those identified in The Adversity Paradox, use their adversity to gain a better understanding of reality and by rising to the challenge, create a better future for themselves and others.

Suffer-successfullyWhilst no sane project manager would chose to suffer sufficiently to produce their version of Proust’s In Search of Lost Time, only the most naive would expect their project to run without a problem. Projects and their attendant stakeholders are a potential source of much grief and suffering, all be it at a lower level of intensity; schedule slippage test failures, cost overruns and accidents to name a few.

As identified by de Botton, bad sufferers try to hide the problems, blame others and learn nothing. Ethical and effective project managers accept their suffering and use the experience to grow their knowledge and capabilities. Quoting Proust, “Griefs, at the moment when they change into ideas, lose some of their power to injure.”

No one likes a project that fails! However, it is only when you are experiencing the pain of failure, the opportunity to learn from the failure opens up. By using the opportunity to maximise the lessons learned, you minimise the potential for similar problems in the future. The cost of the failure is the coin by which future gains are purchased. The difficulty is developing the level of understanding needed to really achieve valuable lessons learned; finding the ‘cause of the cause’. The second more complex challenge is ensuring the lessons learned are transferred to the organisations store of knowledge and available for others to use and thereby avoid unnecessary pain and suffering.

De Botton suggests being a ‘good sufferer’ does not entail subscribing to the Romantic cult of suffering for its own sake, rather making practical use of the occasions when suffering is unavoidable to create new insights and grow in capability or knowledge. Our addition to this basic idea for the practicing project manager is to then make sure the lessons learned are effectively distilled, recorded and made available to others for the future benefit of the organisation and the profession.

Organisations need to ‘suffer too’
As with individuals, organisations cannot learn from failures if their people do not discuss and analyse them – the learning that is potentially available may not be realised unless thoughtful analysis and discussion of failure occurs. Unless a deeper analysis of the failure is conducted, it is difficult to learn what needs to be corrected.

On a larger scale, the U.S. Army is known for conducting After Action Reviews that enable participants to analyse, discuss, and learn from both the successes and failures of a variety of military initiatives. This analysis can only be effective if people speak up openly about what they know and if others listen, enabling a new understanding of what happened to emerge in the assembled group. An example of effective analysis of failure is found in the meticulous and painstaking analysis that goes into understanding the crash of an airliner, or even relatively minor failures such as the batteries in the Boeing Dreamliner. Hundreds of hours may go into gathering and analysing data to sort out exactly what happened and what can be learned. Compare this kind of analysis to what takes place in most organisations after a failure.

The simple fact is social systems tend to discourage in depth analysis of failure.

  • First, individuals experience negative emotions when examining their own failures and most people prefer to put past mistakes behind them rather than revisit and unpack them for greater understanding.
  • Second, conducting an analysis of a failure requires a spirit of inquiry and openness, patience, and a tolerance for ambiguity. However, most managers admire and are rewarded for decisiveness, efficiency, and action rather than for deep reflection and painstaking analysis.
  • Third, psychologists have spent decades documenting heuristics and psychological biases and errors that reduce the accuracy of human perception, sense making, estimation, and attribution. These can hinder the human ability to analyse failure effectively.

The consequences are people tend to be more comfortable attending to evidence that enables them to believe what they want to believe, denying responsibility for failures, and attributing the problem to others or to the system. Rigorous analysis of failure requires that people, at least temporarily, put aside these tendencies to explore unpleasant truths and take personal responsibility. It requires a spirit of inquiry and openness, patience, and a tolerance for ambiguity.

Formal processes or forums for discussing, analysing, and applying the lessons of failure elsewhere in the organisation are needed to ensure that effective analysis and learning from failure occurs. Such groups are most effective when people have technical skills, expertise in analysis, and diverse views, allowing them to brainstorm and explore different interpretations of a failure’s causes and consequences. Because this usually involves the potential for conflict that can escalate, people skilled in interpersonal or group process, or expert outside facilitators, can help keep the process productive. Some understanding of system dynamics, the ability to see patterns, statistical process controls, and group dynamics can be very helpful.

Benefits of analysing failure
In addition to the technical aspects of systematic analysis, discussing failures has important social and organisational benefits.

  • First, discussion provides an opportunity for others who may not have been directly involved in the failure to learn from it.
  • Second, others may bring new perspectives and insights that deepen the analysis and help to counteract self-serving biases that may colour the perceptions of those most directly involved in the failure. After experiencing failure, people typically attribute too much blame to other people and to forces beyond their control. If this tendency goes unchecked, it reduces an organisation’s ability to mine the key learning that could come from the experience.
  • Lastly, the value of the learning that might result from analysing and discussing simple mistakes is often overlooked. Many scientific discoveries have resulted from those who were attentive to simple mistakes in the lab.

If an organisation can identify and analyse failures effectively, and then learn from them, it may be able to retrieve some value from what has otherwise been a negative result. But as Thomas Edison pointed out “Only if the failure is the result of careful process – the best thought and work we are capable of – can one reasonably assess the reason for failure and thereby learn something of value”.

There’s one last challenge – having learned the hard lessons, organisations and individuals need to make use of the knowledge… for more on this see our White Paper: http://www.mosaicprojects.com.au/WhitePapers/WP1004_Lessons_Learned.pdf

Related Posts

Continue reading

The Value of Project Management Qualifications – Opportunities Within the Recession

With the potential for GFC2 looming as a result of the Euro crisis and an extended downturn in business continuing there is still a jobs market and many project managers are proactively using the downturn to move their careers...

The 3 types of communication

I touched on the subject of the fundamentally different types of communication needed to create a successful project outcome in a post earlier this month. The amount of feedback the post received, many people misunderstanding one of the key...

Team harmony

Ensuring your team operates as a harmonious unit is a key to project success, particularly if you are managing a diverse virtual team.  The McKinsey 7-S Framework is one useful approach to understanding how the team is interacting. The McKinsey...